Prepare your participation

Prepare your participation

Take part in the EnerGaïa 2026!

Take part in the EnerGaïa 2026!

Whether you’re a loyal Forum exhibitor or a first-time participant, you all have the same ambition: to make your show a success! We’d like to offer you a few tips to help you achieve this goal.

Prepare for success — it doesn’t happen by chance!
Before the Forum

COMMUNICATE IN ADVANCE:
  • Communicate about your presence at the Forum: social networks, website, customer emails, prospects, partners, suppliers… all opportunities to highlight your presence.
  • Download the communication kit available in your Exhibitor area. 
  • Make business appointments with trade visitors: the Forum’s business appointments module (in your exhibitor area) will provide you with this networking service. Take advantage of it to develop your business! 
  • Use e-invitations to invite your customers, prospects and partners. 
  • Print your promotional tools for your stand: brochures, catalogs, business cards, posters, roll-ups… 
  • If you’d like to organize an event during the Forum, please confirm the possibility with your Business manager, so that we can include it in our communication materials. Then share them with others. 
  • Take a look at our communication solutions in your participation contract. You’re sure to find one that suits your needs, or contact us for a customized offer.
GET ORGANISED:
  • Plan to have enough staff on your stand for shifts (plan ahead if necessary). 
  • Prepare badges for stand staff and brief them before they arrive. 
  • Book transport and accommodation if necessary (see practical information here). 
  • Think about the organization of your stand: furniture, decoration, communication, presentation of your products/services, work space, storage… 
  • Check that the technical and architectural rules apply to your stand (all the information you need is available in the Technical guide). 
  • Create a backlog of tasks with deadlines, so you don’t forget anything and are ready for the big day.

Stand out for 2 days
During the Forum

STAFF:
  • Plan to have at least one person on the standfrom the time the Forum opens in the morning until it closes in the evening. Always have someone on your stand, or risk missing a contact. 
  • Be dynamic and a good listener.
  • Take time to visit the Forum: general atmosphere, meeting potential suppliers or partners, overview of market trends, competitive intelligence… The Forum is a mine of information!
  • Debrief with your team at the end of the day. Points for improvement, problems encountered: logistics, lack of information… and positive points: orders planned, partners or key accounts met…

THE STRENGTHS OF YOUR STAND: 
  • Attractive, welcoming, clean, and tidy: every morning, check that your stand is clean, organized, and ready to welcome new visitors, with enough communication materials available. In the evening, store your belongings in the storage area or cupboard. Take valuable items with you (laptops, etc.). 
  • The information is clear: your name, your business activity, your product/service, your target audience, and your added value.
  • A screen can be used to show your corporate film, a video of your factory, your offices, or your expertise. Sound is not allowed (to avoid adding to the ambient noise), but remember to add subtitles if needed; visitors will appreciate it.
ACTIVITIES AND DEMONSTRATIONS:
  • Schedule a daily appointment to showcase your products or services.
  • Create a workshop and advisory area for visitors.

Make the most of your work at the trade show
After the Forum

PERFECT CUSTOMER RELATIONSHIP FOLLOW-UP:
  • Collect all exchanged business cards and sort them (prospects, clients, suppliers, partners, etc.).
  • Enter them into your CRM or sales management tool.
  • Send all your contacts a thank-you email for their visit (within 2 days at the latest).
  • Respond quickly to their requests (within 5 days at the latest). If you do not, your competitors will.